United States Bankruptcy Court, District of New Jersey

Formatting Rules For Creditors Matrix

Warning: Not adhering to the rules below may cause the upload of your Creditors Matrix to fail.

The following rules should be observed when creating your Creditors Matrix.

  1. Names and addresses must be left justified (flush against the left margin, no leading blanks.)
  2. Do not include page numbers, headers, footers, etc.
  3. The information must be five lines or less per creditor.
  4. Each line may contain no more than 40 characters.
  5. The creditor name must be on the first line.
  6. If account numbers or "attention" lines are included, they must be on the second line.
  7. City, state abbreviation and ZIP code must be on the last line.
  8. All states must be two-letter abbreviations.
  9. Nine digit ZIP codes must contain a hyphen separating the two groups of digits.
  10. Each creditor must be separated by at least one blank line.
    11.
  11. Save completed file in plain text format with the filename ending in .txt

I.  Party Names

Use upper and lower case for all names and capitalize the first letter in a proper noun.

   Wallace D. Smith
   United Services Fidelity Corporation

Use punctuation and single spacing between all names and following initials and periods.

   J. J. Jones
   Smith, Inc.
   C. W. BradZero, Ltd.

When typing names that have upper and lower case letters or hyphens, do not insert spaces.

   Patricia DeLaGarza
   Patrick MacDougal
   Kathleen O’Brien
   Mary Smith-Baker

If an individual does not have a middle name, leave that field blank.  Do not enter "NMI" (no middle initial).

Enter U.S. and U.S.A. without any spaces.

    U.S. Attorney
   U.S. Environmental Protection Agency
II.  Party Addresses
Abbreviate post office addresses without a space between the P and O.  Do include the periods as shown.

   P.O. Box 1359
   P.O. Drawer 34321

Use digits for numbers in addresses.

   3224 East 26th Street
   425 6th Street
   1 Valley Plaza
 
When there is a street address as well as a post office box address for a debtor, use only the post office address.

   John J. Johnson
   P. O. Box 1477
   4218 Elmwood Lane (Do not include this line)
   Bentonville, AR 40453

When needed, use the second and or third line of the address for building name, suite number, floor, firm name, or attention.

   Arthur Andersen and Associates, Inc.
   Attn: Terri Brooks
   John Hancock Building, Suite 2600
   8723 Michigan Avenue
   Chicago, IL 60604
 
The city, state and zip must be the only information on the last address line.

Use the full nine digit zip code if available.

   18938-3765

Foreign addresses must have the full name of the post office and country of destination printed in capital letters.

The country name or APO destination must be the only information on the bottom line of the address.

   Alfonso Diaz
   Rio de Danubec y Rio Florido
   CD. JUAREZ, CHIHUAHUA
   MEXICO #1050

   Sgt. John Smith
   C Company 237 Armor
   Unit #21103, Box 512
   APO AE 09014
 
If the address contains an apartment number or suite number, you may use the # sign in place of the word number or suite.

   Barbara Bixby
   322 West Shady Lane, # 334
   Austin, TX 78701
 
Use c/o to indicate "In Care Of".

   Manuel Ortega, Jr.
   c/o Manuel Ortega, Sr.
   6612 East 6th Street
   El Paso, TX 79901

The preferred format for telephone numbers is
   (973) 222-3333